Turn Email Senders Into Company Records Automatically
New emails arrive from different companies daily, but capturing them as company records in Hubspot requires manual work. Notis creates company accounts automatically based on email domains.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a batch of companies
Creates multiple company records in hubspot crm in a single batch operation, processing up to 100 companies per request.
Why this helps
You're constantly meeting potential enterprise customers via email, but setting up their company profiles in Hubspot is a forgotten task. Your account database stays incomplete.
- Automates company database building with zero manual entry
- Ensures every inbound prospect has a company account in Hubspot
- Speeds up the sales cycle by pre-populating company info
- Prevents duplicate company records by centralizing account creation
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot in Notis.
- 2Create an automation: 'When I get an email from a new domain, create a company in Hubspot using the sender's domain and any company details mentioned in the email.'
- 3Set your notification preference.
- 4Send yourself a test email from a different company domain and verify the company appears in Hubspot.
Questions about this workflow
What if the same company emails multiple times?
Notis checks for existing companies by domain and updates their record instead of creating duplicates, so your database stays clean.
Can it extract company name from the email signature?
Yes. Notis can parse email signatures to extract company name, title, and other details if your prompt instructs it.
What if someone is emailing from a Gmail or generic address?
You can refine your prompt to only create companies for business domains, or to extract company info from the email body or signature.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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