Import Email Lists Into Hubspot Without Manual Entry
Contact lists arrive via email, spreadsheets, or external tools. Notis imports them as Hubspot contacts automatically, so your database stays current without the upload step.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
You receive contact lists via email or external tools, but manually downloading, cleaning, and uploading CSV files to Hubspot is time-consuming and error-prone. Contacts get stale.
- Automates the entire contact import process from end to end
- Keeps contact lists synchronized across multiple data sources
- Eliminates CSV download-and-upload busy work
- Reduces duplicate contacts by checking for existing records
Setup
Build it in a few focused steps.
- 1Connect Hubspot and Gmail to Notis, then enable webhooks.
- 2Create a webhook automation: 'When an external system sends contact data via webhook, batch import all contacts into Hubspot.'
- 3Configure the webhook URL in your external tool (e.g., zapier, make.com, or a custom backend).
- 4Test by sending a sample contact payload and verify contacts appear in Hubspot within seconds.
Questions about this workflow
What contact fields can be imported?
Any field you specify in the webhook payload: email, name, company, phone, title, etc. You map them in your automation setup.
Does it handle duplicates?
Notis checks for existing contacts by email and updates their records instead of creating duplicates.
Can I trigger this from a Google Form or Typeform submission?
Yes. You can connect those tools to send webhook data to Notis, which then imports the results into Hubspot automatically.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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