Respond to Urgent Meetings With Immediate Availability
An urgent meeting request hits your inbox. Notis checks your calendar immediately and shows you exactly when you can meet in the next 48 hours. You reply with concrete times in seconds.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Find free slots
Finds free/busy time slots in google calendars for specified calendars within a defined time range (defaults to the current day utc if `time min`/`time max` are omitted), enhancing busy intervals with event details; `time min` must precede `time max` if both are provided.
Why this helps
Urgent requests come in and you have to stop everything, context-switch to calendar, figure out time, come back. By then the moment of momentum is lost and urgent requests feel overwhelming.
- Reduce decision paralysis by surfacing options immediately
- Reply faster to urgent requests
- Keep momentum going without app-switching
- Prevent urgent meetings from becoming stressful
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Calendar to Notis
- 2Create automation: 'When I receive an email that sounds urgent, find my free calendar slots in the next 48 hours and show me times I can offer'
- 3Set trigger to 'New Email Received' and choose your notification channel
- 4Test with a marked-urgent email and Notis will instantly show your available windows
Questions about this workflow
How does Notis know if an email is urgent?
Look for urgent keywords like 'ASAP', 'urgent', 'emergency', or marked as high-priority. You can also customize trigger words.
Can I set a minimum gap between meetings when finding free slots?
Yes—tell Notis if you need at least 30 minutes between meetings or want buffer time built in.
What if you have no free time in the next 48 hours?
Notis tells you that and suggests the next available opening, so you can give realistic timelines.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Calendar. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Calendar actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Gmail and Google Calendar. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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