Sent Emails Auto-Update Your Asana Project Status
When you email a client or teammate about progress, Notis turns that message into a project status update in Asana. Your team sees the latest status without you re-entering it.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create Project Status Update
Tool to create a new status update on a project. use when you need to communicate the current status, progress, or any blockers related to a specific project.
Why this helps
Founders write status updates in email but forget to post them in Asana, leaving the project view stale. This creates information silos and confusion about project health.
- Status updates you write in email automatically post to Asana projects
- No double-work writing status in both places
- Project status stays current so stakeholders see real progress
- Eliminates the task of manually creating status updates in Asana
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I send an email with status or progress, create an Asana project status update for the related project.'
- 3Use 'Email Sent' as the trigger.
- 4Notis will scan your sent emails for keywords like 'progress', 'update', 'completed', 'blocked'.
- 5Test by sending yourself or a team member an email about project progress and verify a status update appears in Asana within a minute.
Questions about this workflow
How does Notis know which project to update?
It reads your email subject and body for project names or references. If it finds a match, it posts the status update there.
Can I exclude certain emails from triggering updates?
Yes. Tell Notis in your prompt: 'Skip emails to my personal email address' or 'only create updates if I mention the project by name.'
Can I add attachments or links to the status update?
Yes. If your email includes links or attachments, Notis can include them in the status update. Mention that in your prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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