Sort Email-Based Work into the Right Project Section
Notis reads your incoming emails and places them in the correct Asana section automatically. Your inbox stays organized and your brain gets a break.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Why this helps
Neurodivergent founders struggle with manual organization. Even small decisions about where to file work drain cognitive energy and get delayed, leaving tasks orphaned.
- Email-based work automatically lands in the correct project section (e.g., 'In Review', 'To Do', 'In Progress')
- No manual drag-and-drop needed; one less decision to make
- Keeps all work visible and organized without effort
- Reduces scattered tasks that pile up in the default section
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations in Notis.
- 2Create an automation with the prompt: 'When I get an email about design work, add it to the Designs project under To Do section.'
- 3Choose 'New Gmail Message Received' as the trigger.
- 4Notis will remember your project and section layout.
- 5Test by sending yourself an email with 'design' in the subject and watch it appear in the right section within seconds.
Questions about this workflow
Can I use email labels to determine which section tasks go to?
Yes. In your prompt say 'if it has the urgent label, put it in the top section' and Notis will read Gmail labels to route correctly.
What if I have multiple projects?
Create separate automations for each project, or tell Notis in one prompt: 'Design emails go to Designs > To Do, and sales emails go to Leads > Outreach.' It can handle multiple rules.
Can I reposition tasks if they land in the wrong section?
Of course. The automation creates the task in a default section. You can move it manually, or refine your prompt to be more specific so it lands correctly next time.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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