Convert Emails Directly into Asana Tasks
When a crucial email arrives, Notis instantly creates an Asana task. No more juggling two apps to track work that came through email.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
Founders with ADHD and autism often miss follow-up work buried in email threads. Switching between Gmail and Asana breaks focus and creates duplicate cognitive load tracking the same work in two places.
- All incoming work shows up in your Asana inbox without manual copying
- Email metadata (sender, subject, timestamp) becomes part of the task for full context
- Eliminates the friction of switching apps to log work
- Ensures no email-based request gets forgotten
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana to Notis (one-time setup in the portal).
- 2In your Notis automation settings, create a new automation with the prompt: 'When I receive an email, create an Asana task with the sender and subject as context.'
- 3Select 'New Gmail Message Received' as the trigger and choose Asana as the target.
- 4Pick a Notis channel (Telegram, Slack, or email) where you want run confirmations.
- 5Test by sending a colleague an email and confirming the task appears in Asana within 30 seconds.
Questions about this workflow
Will every email create a task?
You can refine the prompt to filter (e.g., 'only emails from my boss or with certain labels'). Notis interprets your plain-language instruction to decide which emails trigger a task.
Can I pre-fill the task with specific details?
Yes. Tell Notis in the prompt: 'Create the task with priority high' or 'assign it to my ops person' and it will apply those when creating.
What happens if the same email is forwarded?
Notis treats each email as separate. If you need to avoid duplicates, mention that in your prompt and Notis will check before creating.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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