Keep Email Conversations Inside Asana Task Comments
When you or your team discuss work over email, Notis pulls those messages into the Asana task as comments. Context stays with the work.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
Founders manage the same conversation in both email and Asana, creating duplication and confusion about which version is current. This scattered state is especially taxing for ADHD brains.
- All discussion about a task stays in Asana, not split between email and comments
- No more copying email replies into task comments manually
- Team members see the full conversation without context-switching
- Reduces miscommunication from email versions being older than task state
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email reply about this project, add it as a comment to the related Asana task.'
- 3Set 'New Gmail Message Received' as the trigger.
- 4Notis will match email threads to task titles and comments.
- 5Test by replying to an email that references a specific Asana task and verify the comment appears within a minute.
Questions about this workflow
How does Notis know which task the email is about?
It reads the email subject line and body for mentions of the task. If it's a reply in a thread, Notis traces it back to the original task reference.
What if multiple tasks are mentioned in one email?
Notis will add the comment to the most relevant task based on context. If you want it on multiple tasks, mention that in your prompt.
Can I keep sensitive emails out of Asana?
Yes. Tell Notis in your prompt: 'Only add comments if the email doesn't contain sensitive info' or 'skip emails from this address.' Plain language rules apply.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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