Attach Email Files to Asana Tasks Automatically
Notis extracts attachments from your emails and adds them directly to the corresponding Asana task. All your files stay grouped with the work.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Why this helps
Files live in email, but the work lives in Asana. Founders end up downloading attachments and re-uploading them, or forgetting to attach them at all, creating version confusion.
- Attachments from emails automatically appear on the related Asana task
- No manual download-and-reupload workflow
- All project files stay in one place alongside the work
- Eliminates email as a secondary file storage system
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email with attachments about my project, attach the files to the related Asana task.'
- 3Choose 'New Gmail Message Received' as the trigger.
- 4Notis will read email subjects to match attachments to the right task.
- 5Test by emailing yourself a file with a task name in the subject, then verify it appears attached in Asana within a minute.
Questions about this workflow
What file types can be attached?
Most common formats: PDFs, images, documents, spreadsheets, design files. Asana supports the files your email provider does.
What if the email has multiple attachments?
Notis attaches all of them to the task. If you want to filter (e.g., only images), mention it in your prompt.
Can I create a new task from an email with files?
Yes. Combine this with task creation: 'Create a task from emails with attachments and attach the files automatically.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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