Notify Collaborators by Adding Them as Task Followers
When a team member emails you about a project, Notis adds them as a follower to the related Asana task. Communication stays synchronized.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Why this helps
Founders often forget to loop collaborators into Asana. Conversations stay in email while tasks sit unassigned in Asana, creating information silos and duplicate effort.
- Team members who email you automatically become task followers, ensuring they see updates
- Reduces need to manually add people to tasks
- Keeps communication in one place instead of split between email and Asana
- Prevents duplicate messages ('Did you see my email?' vs. task notification)
Setup
Build it in a few focused steps.
- 1Ensure Gmail and Asana integrations are active in your Notis portal.
- 2Create an automation with the prompt: 'When I receive an email about my project work, add the sender as a follower to the related Asana task.'
- 3Select 'New Gmail Message Received' as your trigger.
- 4Pick your notification channel and save.
- 5Test by asking a colleague to email you about a specific Asana task, then confirm they're added as a follower within a minute.
Questions about this workflow
What if the email sender isn't in Asana yet?
Notis will only add users who already have Asana access in your workspace. If they don't, you'll get a notification to add them manually or invite them first.
Can I exclude certain people from being added?
Yes. Refine your prompt to say 'except automated email addresses' or 'only internal team members' and Notis will respect that boundary.
Does this work for emails from outside collaborators?
Only if they have Asana accounts in your workspace. External collaborators without Asana access won't be added, but you'll see a notification.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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