Instantly Get Asana Task Status When Email Mentions It
Someone emails you about a task. Before you spend energy navigating Asana, Notis tells you the latest status, assignee, and due date right there.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Get a task
Retrieves full details for a specified task gid accessible by the user; use `opt fields` to customize returned data.
Why this helps
Emails reference Asana work, but you have to stop reading to check if it's done, delayed, or reassigned. This constant context-switching exhausts neurodivergent founders.
- Notis retrieves task status automatically when an email mentions it
- You get assignee, due date, and status without opening Asana
- Reduces the cognitive load of mental context-switching
- Keeps task context in your email flow where you already are
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations.
- 2Create an automation: 'When I receive an email mentioning an Asana task, look up that task's status and send me a summary.'
- 3Set 'New Gmail Message Received' as the trigger.
- 4Choose where Notis sends the summary (reply via email, Slack, or Telegram).
- 5Test by asking a colleague to email you referencing a specific task name and verify you get the status summary within a minute.
Questions about this workflow
How does Notis know which task the email is about?
It reads the email body for task name mentions or Asana task URLs. If it finds a match, it pulls the status.
What status information does Notis send?
Task name, current assignee, status (to do, in progress, done), due date, and any recent comments. You can customize what gets included in your prompt.
What if the task name is ambiguous?
Notis will ask for clarification or return the most recently updated task with that name. You can refine your prompt to be more specific.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
Not just Gmail and Asana. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Asana.