Never Leave a Prospect Waiting in Your Inbox
A potential customer emails with interest, but it gets lost in your inbox. Notis captures every inbound inquiry and creates a lead record in Airtable so sales opportunities never fall through the cracks.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Inbound inquiries arrive at random times. Without a centralized lead database, you forget to follow up or respond late, losing business to faster competitors.
- Centralize all inbound leads in one place
- Respond to opportunities faster with instant notification
- Track lead source and interest level automatically
- Build a complete sales pipeline from email
Setup
Build it in a few focused steps.
- 1Connect Gmail and Airtable to Notis.
- 2Create an automation: 'When I receive an inquiry email from a prospect, create a lead record in Airtable with their name, email, company, and what they're interested in. Mark as new lead.'
- 3Set the trigger to 'New Gmail Message Received' and choose Slack notifications so you're alerted immediately.
- 4Ask a friend to email with a sales inquiry and watch Notis add them to your lead table in real-time.
Questions about this workflow
How does Notis know what's an inquiry vs. spam?
By context and keywords. You can refine the prompt to only log emails from business addresses or containing specific inquiry phrases.
Can I automatically categorize leads by type or industry?
Yes. Include in your prompt: 'tag leads as startup, enterprise, non-profit, etc. based on email content.'
What if someone emails about multiple topics?
Notis creates one lead record with all details. You can update it in Airtable if priorities change.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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