Build Your Contact Database as You Receive Email
New people email you every day, but you manually type their details into your CRM. Notis extracts sender info and adds them to Airtable in bulk, so your contacts database stays fresh without effort.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create multiple records
Creates multiple new records in a specified airtable table.
Why this helps
New contacts accumulate in your inbox but never make it into your CRM. You end up with duplicate emails from people you forgot you talked to.
- Keep your contact database in sync with incoming email
- No manual copy-pasting of emails and names
- Quickly look up contact info in Airtable instead of searching email
- Build a comprehensive contact list with minimal effort
Setup
Build it in a few focused steps.
- 1Connect Gmail and Airtable to Notis.
- 2Create an automation with this prompt: 'When I receive emails from new senders, add them to my Airtable contacts table with their name, email address, and domain. Skip internal team emails.'
- 3Set the trigger to 'New Gmail Message Received' and pick your notification preference.
- 4Receive a few emails from new contacts and watch them populate Airtable.
Questions about this workflow
Will this create duplicate contacts if someone emails me twice?
Notis will check for existing records to avoid duplicates. If a contact already exists, it will skip them.
How does it extract names from email addresses?
From the sender's display name in their email. If unavailable, it parses the email address itself for a reasonable guess.
Can I exclude certain domains (like Gmail or company accounts)?
Yes. Update the prompt to skip specific domains or email patterns.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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