Know When Work Needs You: Asana Section Move Alerts
A task moves from 'In Progress' to 'Review' in Asana. Notis alerts the review lead on WhatsApp that the task is ready, so they can jump on it without checking Asana.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Send message
Send a text message to a whatsapp number. note: the message will reflect on the recipient's phone number only if they have texted first.
Why this helps
Tasks sit in workflow stages waiting for input because stakeholders don't realize they've moved. Handoffs are delayed because people aren't watching Asana.
- Instant awareness of workflow stage changes
- Faster task handoffs between team members
- Reduced workflow bottlenecks
- Lower context-switching for awareness
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Ask Notis: 'When a task moves to the Review section, send a WhatsApp message to the review lead with the task name and assignee.'
- 3Notis will identify the relevant stakeholders and set up the notification rule.
- 4Test by moving a task to the specified section in Asana.
Questions about this workflow
Can I send different messages for different section transitions?
Yes. Create separate automations for each stage transition — one for moves to Review, another for moves to Testing, etc. Each can have customized messaging.
What if I have multiple projects with different section names?
Tell Notis which projects or sections to monitor. The automation can be broad (any task moving to a 'Review' stage) or narrowly scoped.
Can I skip notifications for certain users?
Yes, you control who gets notified. 'Only alert the project manager' or 'notify everyone except the assignee.' Plain-language rules.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
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When this happens · Trigger
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