Stop Missing Task Assignments with Instant WhatsApp Alerts
When a new task is created in Asana, Notis sends an immediate WhatsApp message to the assigned person with the task name and priority. No more email overload, no checking Asana repeatedly.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Send message
Send a text message to a whatsapp number. note: the message will reflect on the recipient's phone number only if they have texted first.
Why this helps
Neurodivergent founders often switch between tools and miss task assignments buried in email or project dashboards. By the time they check Asana again, momentum is lost and other items have piled up.
- Instant notifications on your preferred channel
- No need to check Asana repeatedly
- Keeps high-priority work front-of-mind
- Reduces context-switching between tools
Setup
Build it in a few focused steps.
- 1Connect your Asana workspace and WhatsApp business account to Notis (one-time setup in the portal).
- 2Create a new automation by asking Notis: 'When a new task is assigned to me in Asana, send me a WhatsApp message with the task name and due date.'
- 3Notis will ask which WhatsApp number receives the alerts; select your personal or team number.
- 4Choose WhatsApp as your notification channel and test with a real task creation in Asana.
Questions about this workflow
Will I get an alert for every task created, or only the ones assigned to me?
Notis reads your instruction; if you say 'assigned to me' it only triggers for tasks assigned to you. You can adjust the prompt to catch all high-priority tasks or specific projects instead.
Can I customize the message content?
Yes. Just ask Notis to adjust the prompt — for example, 'include the assignee name' or 'add the project name and due date.' Plain-language updates mean no field-mapping screens.
What if I'm already in a WhatsApp conversation?
The alert comes through as a separate message. WhatsApp delivery depends on whether the sender has initiated a conversation with you first (WhatsApp's 24-hour rule).
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Asana and Whatsapp. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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