Skip the Download-Upload: Share Asana Attachments Directly to WhatsApp
A client shares a design file in Asana via attachment. Before anyone has to download and re-upload, Notis sends it to the design team's WhatsApp group with a note about the context.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Send media
Send a media message to a whatsapp number. note: the media will be delivered to the recipient only if they have texted first.
Why this helps
Files get attached to Asana tasks, but team members miss them or duplicate the work by re-uploading to other tools. Versions get confused when files aren't immediately accessible.
- Files reach the team immediately
- No manual upload overhead
- Reduced version confusion
- Centralized file access in WhatsApp
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Ask Notis: 'When a file is attached to a task in [Project Name], upload it to WhatsApp and send it to the team group.'
- 3Notis will confirm which WhatsApp group or contact receives files and ask for confirmation of file types to share.
- 4Test by attaching a file to an Asana task in the specified project.
Questions about this workflow
What file types can I share?
WhatsApp supports images (JPEG, PNG), videos (MP4, 3GP), audio (AAC, M4A, AMR, MP3, OGG), documents (PDF, Word, PowerPoint, Excel), and stickers. Notis will only share supported formats.
What if sensitive files are attached?
You control the rule. Tell Notis: 'only share attachments labeled public' or 'skip files with confidential in the name.' You manage what goes where.
Can I send to multiple groups at once?
Yes. Tell Notis: 'send task attachments to both the design team and client contact group.' One automation can notify multiple recipients.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Task Created
Triggers when a new task is created in a project.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Updated
Triggers when a task is updated in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
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When this happens · Trigger
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