Route Alerts Based on Task Tags
Tag a task in Asana. Telegram alerts go to the right channel automatically. No manual routing, no miscommunication.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Send Message
Send a text message to a telegram chat using the bot api.
Why this helps
Different work types need different audiences. You tag items but then still manually notify the right channel. It's the same task reaching three different places through three different workflows.
- Route tasks intelligently based on type or priority without manual steps
- Keep different teams in their relevant channels without duplication
- Scale notification patterns as your company grows
- Reduce bottlenecks from unclear task ownership
Setup
Build it in a few focused steps.
- 1Connect Asana and Telegram to Notis.
- 2Create a new automation.
- 3Prompt: 'When a task is tagged Design, send an alert to the #design-work channel. When tagged Engineering, send to #engineering'.
- 4Select 'Tag Added to Task' as your trigger.
- 5Test by adding tags to a few tasks and confirming messages land in the right channels.
Questions about this workflow
Can I route to multiple channels at once?
Yes. Describe that in your prompt: 'When a task is tagged Urgent, send alerts to both #leadership and the project channel'.
What if a task has multiple tags?
Notis handles that. You can ask for 'any task tagged Urgent goes to #leadership, anything tagged Review goes to #approvals'. Multiple tags fire multiple rules.
Can this work with existing tags on old tasks?
The automation triggers when a tag is added, so only new tag applications will fire. For bulk-tagging existing tasks, ask Notis about a one-time tag-and-alert script.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Telegram. A trigger fires from one place; an action lands in another.
Asana triggers
Telegram actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Answer Callback Query
Use this method to send answers to callback queries sent from inline keyboards. the answer will be displayed to the user as a notification at the top of the chat screen or as an alert.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Message
Delete a message, including service messages, with certain limitations.
New Task Created
Triggers when a new task is created in a project.
Edit Message
Edit text messages sent by the bot.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Export Chat Invite Link
Generate a new primary invite link for a chat; any previously generated primary link is revoked. the bot must be an administrator in the chat for this to work and must have the appropriate administrator rights.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Forward Message
Forward messages of any kind. service messages can't be forwarded.
Task Updated
Triggers when a task is updated in a project.
Get Chat Info
Get up to date information about the chat (current name of the user for one-on-one conversations, current username of a user, group or channel, etc.).
Get Chat Administrators
Get a list of administrators in a chat. on success, returns an array of chatmember objects that contains information about all chat administrators except other bots.
Get Chat History
Get chat history messages. note: this uses the getupdates method with specific parameters to retrieve historical messages.
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When this happens · Trigger
Do this · Action
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