File Updates Trigger Instant Alerts
Someone uploads a file to Asana. Your team sees a Telegram alert so they know to look at the latest version without polling you.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Send Message
Send a text message to a telegram chat using the bot api.
Why this helps
Files go into tasks but your team doesn't know because they're not in Asana. They keep using old versions. You have to manually tell everyone a file updated.
- Keep your team aware of document updates without manual announcements
- Reduce confusion from multiple file versions circulating
- Centralize files in Asana while keeping awareness in Telegram
- Support asynchronous work with file alerts
Setup
Build it in a few focused steps.
- 1Connect Asana and Telegram to Notis.
- 2Create a new automation.
- 3Prompt: 'Send a Telegram alert when files are attached to Asana tasks in #team-channel, include the file name and who uploaded it'.
- 4Select 'Attachment Added to Task' as your trigger.
- 5Test by attaching a file to a task and confirming the alert appears in Telegram.
Questions about this workflow
Will this alert for every attachment?
By default yes, but you can filter: 'Only alert for large files' or 'Only PDF and Word docs' or 'Only files in specific projects'.
Can I include a preview of the file?
For images and documents, yes. Notis can include thumbnails or excerpts in the Telegram message.
Can this auto-share the file?
Yes. Ask Notis to 'automatically forward the file to Telegram' rather than just alerting about it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Telegram. A trigger fires from one place; an action lands in another.
Asana triggers
Telegram actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Answer Callback Query
Use this method to send answers to callback queries sent from inline keyboards. the answer will be displayed to the user as a notification at the top of the chat screen or as an alert.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Message
Delete a message, including service messages, with certain limitations.
New Task Created
Triggers when a new task is created in a project.
Edit Message
Edit text messages sent by the bot.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Export Chat Invite Link
Generate a new primary invite link for a chat; any previously generated primary link is revoked. the bot must be an administrator in the chat for this to work and must have the appropriate administrator rights.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Forward Message
Forward messages of any kind. service messages can't be forwarded.
Task Updated
Triggers when a task is updated in a project.
Get Chat Info
Get up to date information about the chat (current name of the user for one-on-one conversations, current username of a user, group or channel, etc.).
Get Chat Administrators
Get a list of administrators in a chat. on success, returns an array of chatmember objects that contains information about all chat administrators except other bots.
Get Chat History
Get chat history messages. note: this uses the getupdates method with specific parameters to retrieve historical messages.
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When this happens · Trigger
Do this · Action
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