Sync Asana projects to HubSpot companies weekly
Every week, Notis pulls your Asana projects and syncs them to HubSpot companies. Your customer records stay fresh without effort.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create a batch of companies
Creates multiple company records in hubspot crm in a single batch operation, processing up to 100 companies per request.
Why this helps
Founders manage customers in Asana but CRM companies get stale. Syncing is boring, so it's skipped. Then reports are inaccurate, and you can't trust your own data.
- No manual syncing—set it and forget it
- Reports and dashboards always show current company data
- Reduces end-of-month scramble to reconcile records
Setup
Build it in a few focused steps.
- 1Connect Asana and HubSpot.
- 2Create an automation with trigger 'Run every Monday at 9am' (or your preferred day/time).
- 3Instruct Notis: 'Every week, sync all active Asana projects to HubSpot as company records, updating any that already exist.'
- 4Choose a notification channel.
- 5Wait for the first run or test immediately—you'll see companies appear or update in HubSpot.
Questions about this workflow
Does this update existing companies or only create new ones?
Both. Notis checks if the company exists and updates it. If it's new, Notis creates it. No duplicates.
Can I exclude certain Asana projects?
Yes. Say: 'Sync all projects except internal ones' or name the projects you want included.
What if I want to sync more often than weekly?
No problem. Change the schedule: 'Run every day' or 'Run every Wednesday and Friday.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Hubspot. A trigger fires from one place; an action lands in another.
Asana triggers
Hubspot actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Triggers when a new task is created in a project.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Task Updated
Triggers when a task is updated in a project.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Asana and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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