Sync Asana tasks to HubSpot contacts in real time
New work in Asana automatically becomes a HubSpot contact. Never lose a lead to a forgotten copy-paste.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
Switching between Asana and HubSpot to capture leads means duplicating effort and losing information. Neurodivergent founders often juggle multiple work streams—manual contact entry adds cognitive overload and breaks focus.
- Contacts land in HubSpot the moment tasks are created—no tab-switching required
- Reduces data-entry errors and duplicate contacts
- Keeps your attention on work, not data logistics
Setup
Build it in a few focused steps.
- 1Connect Asana and HubSpot to Notis once (one-time setup in the Notis portal).
- 2Open Automations > New Automation and set the trigger to 'New Task Created' in Asana.
- 3Give Notis a plain-language instruction: 'When a new task is created, automatically create a contact in HubSpot with the task details.'
- 4Pick your notification channel (email, Telegram, Slack) and click Create.
- 5Test with a new Asana task—you'll see the HubSpot contact appear instantly.
Questions about this workflow
Do I need to map fields manually?
No. Notis reads the task details and intelligently extracts contact info. If you want specific fields populated, mention that in your automation prompt.
What if a task doesn't have enough info for a contact?
Notis creates the contact with available data and flags missing fields in your notification. You can enrich it in HubSpot or add details to the Asana task and re-run.
Can I use this for specific Asana projects only?
Yes. Tell Notis: 'Only create contacts from tasks in [Project Name].' Notis learns which projects to monitor.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Hubspot. A trigger fires from one place; an action lands in another.
Asana triggers
Hubspot actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Triggers when a new task is created in a project.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Task Updated
Triggers when a task is updated in a project.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
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