Turn task comments into HubSpot email records
Every Asana comment becomes a timestamped engagement record in HubSpot. Your deal history stays complete without extra steps.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
Important conversations happen in Asana, but HubSpot never sees them. Sales reps end up with fragmented customer histories and miss context. Manually logging conversations is tedious and frequently skipped.
- HubSpot stays in sync with real conversations—no silent collaboration gaps
- Sales reps see complete customer histories without hunting across tools
- Comments are timestamped automatically; no manual data entry
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation with trigger 'New Comment on Task.'
- 3Use this prompt: 'When someone comments on a task, create an email engagement record in HubSpot to log the conversation.'
- 4Select your notification channel and save.
- 5Post a test comment on an Asana task—the email record appears in HubSpot within seconds.
Questions about this workflow
Does every comment get logged?
Yes, by default. If you want to exclude certain tasks or comment types, add that detail: 'Only log comments from client-facing tasks.'
Can I attach the full comment text?
Notis includes the comment content in the email record automatically.
What if a comment is deleted?
The email record remains in HubSpot (soft delete). Notis doesn't retract old records.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Hubspot. A trigger fires from one place; an action lands in another.
Asana triggers
Hubspot actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Comment on Task
Triggers when a comment is added to a task in a project.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
New Task Created
Triggers when a new task is created in a project.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Task Updated
Triggers when a task is updated in a project.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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