Auto-Categorize Tasks in Sheets by Asana Tags
Tags in Asana should instantly organize your Sheets view. Notis queries and categorizes your data based on tags—no manual recategorization needed.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Query Spreadsheet Table
This action is used to query a table in a google spreadsheet, call this action to query a table in a spreadsheet. execute sql-like select queries against spreadsheet tables. supports where conditions, order by, limit clauses. call this action after calling the get table schema action to query a table in a spreadsheet.
Why this helps
Maintaining consistent tag-based organization across two tools is exhausting. A task gets tagged 'urgent' in Asana, but the Sheets category column doesn't reflect it. Duplicate work kills momentum.
- Tags automatically organize your Sheets data
- No manual categorization work after tagging
- Query and filter Sheets by tag category instantly
- Keep your data model consistent across both tools
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Sheets to Notis.
- 2Create a new automation: 'When a tag is added to an Asana task, categorize that task in my Sheets tracker using the tag name.' Tell Notis which Sheets column holds categories.
- 3Specify which Asana project and which Sheets sheet to sync.
- 4Select 'Tag Added to Task' as the trigger.
- 5Choose a notification channel.
- 6Test by tagging a task in Asana—the Sheets row for that task should update its category column within seconds.
Questions about this workflow
What if a task has multiple tags?
Tell Notis how to handle multiples: combine them with a delimiter, pick the primary tag, or create separate rows for each tag-category combo. Your choice.
Can I use tags to color-code Sheets rows?
Yes. Tell Notis to apply conditional formatting based on the tag category—urgent tags get red backgrounds, for example.
Do existing tasks get re-categorized?
Only new tags trigger the automation. To bulk-categorize existing tasks, ask Notis to scan your Asana project and backfill all current tags into Sheets.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Sheets. A trigger fires from one place; an action lands in another.
Asana triggers
Google Sheets actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Comment on Task
Triggers when a comment is added to a task in a project.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Triggers when a new task is created in a project.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Task Updated
Triggers when a task is updated in a project.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Asana and Google Sheets. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Google Sheets.