Create Reference Sheets for Asana Task Attachments
Project files attached to Asana tasks scatter across your workspace. Notis automatically creates a reference sheet in your workbook—a central archive of all attachments, metadata, and links.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Why this helps
Finding a design file from a task comment, or remembering which Asana task holds a critical document, is cognitive friction. Files live in Asana; your analysis lives in Sheets. The gap wastes time.
- All attachments from Asana appear in a dedicated Sheets tab
- Includes file links, names, upload dates, and task context
- Create once per project—subsequent attachments append automatically
- Single source of truth for project assets
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Sheets to Notis.
- 2Create a new automation: 'When a file is attached to an Asana task, create a new reference sheet in my Sheets workbook listing the attachment, its source task, and the upload date.' Specify the Asana project.
- 3Tell Notis the name of the reference sheet (e.g., 'Project Assets' or 'File Log') and which columns to include (task name, file name, URL, date added, etc.).
- 4Select 'Attachment Added to Task' as the trigger.
- 5Choose a notification channel.
- 6Test by attaching a file to an Asana task—a new sheet or new row should appear in your Sheets workbook.
Questions about this workflow
Does it download files or just link to them?
Notis creates links to the original files in Asana. Files stay where they are; the reference sheet just indexes them for easy discovery.
Can I customize the reference sheet layout?
Yes. Tell Notis which columns you need (file type, file size, uploader name, etc.) and it will structure the reference sheet accordingly.
What if multiple attachments are added to the same task?
Each attachment gets its own row in the reference sheet. Or, tell Notis to group them by task if you prefer a different layout.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Sheets. A trigger fires from one place; an action lands in another.
Asana triggers
Google Sheets actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Comment on Task
Triggers when a comment is added to a task in a project.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
New Task Created
Triggers when a new task is created in a project.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Task Updated
Triggers when a task is updated in a project.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
Do this · Action
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