Auto-Share Folders When You Tag for Review
Tag an Asana task as 'Client Review' or 'Needs Feedback' and Notis automatically shares the folder with the relevant people. No more emails asking for access.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Neurodivergent founders often forget to share files with stakeholders until the last minute, or duplicate the work by manually emailing links. This creates delays and confusion about who has access to what.
- Stakeholders get access the moment you tag for review
- No forgotten share-outs or last-minute scrambles
- Clear intent: the tag documents who needs what
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Drive to Notis.
- 2Create the automation: tell Notis 'When I add the Client Review tag to a task, share the Google Drive folder with [client email] and make it editable.'
- 3Select 'Tag Added to Task' as the trigger.
- 4Choose your notification channel.
- 5Test by tagging an Asana task and verifying the share went through in Drive.
Questions about this workflow
Can I map different tags to different people?
Yes. Tell Notis 'Client tag shares with client-email, Internal tag shares with team-email.' Each tag can trigger different sharing rules.
What permission level should be granted?
You control it in the prompt: 'Make it editable' (Editor), 'Read-only' (Viewer), etc. Notis follows your instruction.
What if the person already has access?
Notis will update their permission to match your new request, or skip if they're already at that level.
Can I tag someone by name instead of setting up tags first?
No, Asana's tag system is tag-based, not person-based. Tags like 'Client Review' or 'Legal' work best; Notis maps those to the right people based on your setup.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Drive. A trigger fires from one place; an action lands in another.
Asana triggers
Google Drive actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Comment on Task
Triggers when a comment is added to a task in a project.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
New Task Created
Triggers when a new task is created in a project.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Task Updated
Triggers when a task is updated in a project.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
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When this happens · Trigger
Do this · Action
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