Auto-Create Shared Drives for Major Projects
Start a big project in Asana, tag it as 'Initiative,' and Notis creates a dedicated Shared Drive for your team. One workspace, one source of truth for everything related to that project.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Why this helps
Neurodivergent founders starting large projects often create team folders ad-hoc or forget to do it at all, leading to scattered files and multiple conversations. Without a centralized workspace, collaboration becomes fragmented.
- Dedicated workspace ready on day one
- Team knows exactly where to put project files
- Natural collaboration hub from the start
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Drive to Notis.
- 2Create the automation: tell Notis 'When a new task tagged Initiative is created, create a Shared Drive with the task name.'
- 3Select 'New Task Created' as the trigger.
- 4Choose your notification channel.
- 5Test by creating an Asana task with the Initiative tag and verify the Shared Drive appears in Drive.
Questions about this workflow
How do team members get access to the Shared Drive?
You set that in your prompt: 'Share it with the Design team and Mark@company.com.' Notis applies permissions as part of creation.
Can I set a naming convention?
Yes. Tell Notis 'Name it Project-[TaskName]' or 'Initiative: [TaskName].' It will format it for you.
What if a task with the same name already has a Shared Drive?
Notis will skip creating a duplicate. You can also tell it to only create one per project, never multiples.
Can I customize the Shared Drive color or theme?
Yes, include that: 'Set the background to blue and name it...' Notis handles visual customization too.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Drive. A trigger fires from one place; an action lands in another.
Asana triggers
Google Drive actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Comment on Task
Triggers when a comment is added to a task in a project.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
New Task Created
Triggers when a new task is created in a project.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Task Updated
Triggers when a task is updated in a project.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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