Real-Time Task Updates to Your Email
Your task just changed—status, due date, assignee—but your team only knows if they're checking Asana. Send an automatic email update so everyone's always in sync.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Task changes scatter across Asana without notification. Teammates miss updates because they're not constantly checking; decisions and priorities shift silently.
- Keep everyone informed without Asana app constant checking
- Reduce miscommunication from missed updates
- Stay synced in your email inbox
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a task is updated, send an email to my team with the new status and due date.'
- 3Set the trigger to 'Asana: Task Updated'.
- 4Choose which channel Notis uses for automation reports.
- 5Test by updating a task in Asana and confirm the notification email arrives.
Questions about this workflow
Will I get an email for every single update?
By default, yes. If it's too noisy, tell Notis to filter: 'Only email when the status or priority changes, not every tiny edit.'
What details should the email include?
Tell Notis what matters: 'Include the task name, who changed it, the new due date, and the status.' Notis pulls this from Asana.
Can I send different notifications to different people?
Yes. Tell Notis: 'Email the assignee, CC the manager if priority changed.' Notis routes the notification intelligently.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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