Instant Blocker Alerts from Asana to Email
Blockers kill momentum. The moment a task moves to Blocked, send your team an email so blockers get resolved immediately instead of silently derailing projects.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Blocked tasks languish in Asana without anyone noticing. Dependencies go unresolved because communication happens inside the tool, not in the inbox where decisions live.
- Catch blockers immediately so they don't stall projects
- Escalate without manually crafting emails
- Keep communication in channels where decisions happen
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis once (done in the portal).
- 2Tell Notis: 'When a task moves to the Blocked section, send an escalation email to my manager.'
- 3Set the trigger to 'Asana: Task Moved to Section' and specify which section (e.g., Blocked).
- 4Choose which channel Notis uses to report automation runs.
- 5Test by moving a task to Blocked and confirm the escalation email arrives.
Questions about this workflow
How do I specify which section triggers the email?
Just tell Notis in plain language: 'When a task is moved to Blocked...' or 'When moved to the Waiting For Stakeholder section...' Notis identifies the section automatically.
Can I customize the email content based on the blocker?
Yes. Tell Notis to include context: 'Send an email with the task title, description, and who's blocking it.' Notis pulls this automatically from Asana.
What if I only want alerts for certain projects?
Tell Notis which project: 'When a task in my Product Roadmap project moves to Blocked, send an email.' Notis filters accordingly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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