Instant Email Alerts for New Asana Tasks
Stop checking Asana constantly. Get an immediate email notification whenever a new task is created, so you stay on top of incoming work without context-switching.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
New tasks get buried in Asana, and checking the app constantly drains your energy. Critical work can slip through if you're not constantly vigilant.
- Catch new work immediately without opening Asana
- Reduce dropped balls and missed tasks
- Stay in the email loop you already check
Setup
Build it in a few focused steps.
- 1Connect your Asana and Gmail accounts to Notis (one-time setup in the portal).
- 2Tell Notis: 'When a new task is created in my Asana project, send me an email notification.'
- 3Choose your notification channel (email where Notis reports runs).
- 4Set the trigger to 'Asana: New Task Created'.
- 5Test by creating a new task in Asana and confirm the notification arrives.
Questions about this workflow
Will I get an email for every single new task?
Yes, by default. Once set up, you'll receive an email each time a new task is created. You can refine the automation to filter by project or team if you want to reduce volume.
Can I customize who receives the notification?
Yes. Describe the recipients in your prompt: 'Send to my manager and @slack #engineering' or 'just send to me.' Notis will interpret and set it up.
What if I want notifications only for high-priority tasks?
Tell Notis to filter by tag: 'When a new task with the Urgent tag is created, send an email to my team.' Notis adjusts the automation accordingly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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