Auto-share Google Calendars when new team members join
New team member in Airtable? Notis can instantly add their calendar to your Google Calendar list, so you see their availability without manual setup.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Why this helps
New team hires sit in Airtable but you still can't see their calendars until you manually add them, delaying coordination and creating communication gaps.
- See new team member availability instantly
- Skip manual calendar-adding after hiring
- Improve team scheduling and coordination
- Reduce onboarding friction
Setup
Build it in a few focused steps.
- 1Connect Airtable and Google Calendar to Notis.
- 2Create an automation: 'When a new team member record is added to Airtable with their email, insert their Google Calendar into my calendar list.'
- 3Set the trigger to 'Webhook' so Notis reacts to new Airtable entries.
- 4Configure Notis to extract the team member's email from Airtable.
- 5Test by adding a team member to Airtable and verifying their calendar appears in your Google Calendar list.
Questions about this workflow
Do team members need to manually share their calendar first?
They should have shared their calendar with your Google account beforehand. Notis finds the shared calendar and adds it to your list.
Can I automatically remove calendars when someone leaves?
Yes. Notis can delete their calendar from your list when their status changes to 'departed' in Airtable.
Will this send calendar invites to team members?
No, it only adds their calendar to your list so you can see their availability. No invites are sent.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Google Calendar. A trigger fires from one place; an action lands in another.
Airtable triggers
Google Calendar actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
View Created
Triggers when a new view is created in an Airtable base.
Update Calendar
Updates metadata for a calendar.
View Deleted
Triggers when a previously known Airtable view is deleted.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Airtable and Google Calendar. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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